Actions & Progress
The Senior Leadership Committee on Diversity and Inclusion
Diversity and inclusion have long been core values of the School of Medicine. Over time, we have made much progress. But in recent years, several factors — including events within and beyond our campus, as well as findings from the university’s December 2014 Diversity Engagement Survey — have demonstrated that we still have work to do.
To address improving diversity and inclusion within the school, the School of Medicine’s Executive Faculty held a two-day retreat in June 2015. Howard Ross, a renowned expert on unconscious bias, diversity and inclusion, facilitated. After the retreat, the Executive Faculty established the Dean’s Senior Leadership Committee for Diversity and Inclusion. Intended as a catalyst for progress, the committee’s mission is to oversee deliberate, wide-reaching actions that will create a framework for meaningful change.
“With an attitude of honest self reflection, we are taking deliberate action to build an environment that attracts, welcomes and retains people from many backgrounds. Creation of the Dean’s Senior Leadership Committee on Diversity and Inclusion is a major milestone.”
— David H. Perlmutter, MD
Executive Vice Chancellor and Dean
Read the full commitment from the Dean »
The Senior Leadership Committee for Diversity and Inclusion has five areas of focus:
- Campus climate
- Faculty hiring and employment culture
- Staff hiring and employment culture
- Students/trainees curriculum design and delivery
- Professional training for clinical and research faculty/staff
Work in each area is being completed by a subcommittee charged with developing an action plan to put in place appropriate policies, best practices and resources.
To date, the first three subcommittees — Campus Climate, Faculty Hiring and Staff Hiring — have completed action plans that have been approved by the Senior Leadership Committee for Diversity and Inclusion (SLC) and the Executive Faculty.
Many of subcommittees’ recommendations already have been implemented, and others are in the works.
WHAT WE’VE ACCOMPLISHED
- Associate vice chancellor for medical campus diversity and inclusion: A new, senior-level diversity and inclusion position has been approved. This person will report to the dean of the School of Medicine to elevate and coordinate efforts across departments and missions of the school. A hiring committee has been formed, and the search process has begun.
Awareness and understanding
- Universal training: More than 9,000 members of the Medical Campus community have participated in the first of four diversity and inclusion training sessions offered by the Human Resources Office of Diversity and Inclusion. The curriculum is designed to improve awareness and understanding of diversity and inclusion issues.
- For new employees: Sessions 1.0 and 2.0 of the curriculum are now part of new employee orientation. A goal has been set for new employees to complete all levels of training by their fourth year of employment.
- For current employees: The Office of Diversity and Inclusion offers open sessions for all levels of diversity and inclusion training. The frequency of these sessions is intended to facilitate all current employees completing all levels of training by 2020.
- Faculty hiring policy: A new schoolwide Faculty Hiring Policy — created by an SLC task force led by Diana Gray, MD, and approved by the Executive Faculty in February 2016 — establishes uniform procedures for the application and hiring process. As a result of the policy:
- A centralized, online faculty hiring system now provides a single point of entry through which all applicants must apply and from which their demographics and application outcomes are now tracked. The system is available on the Faculty Opportunities website, which launched April 1, 2016.
- New guidelines outline best practices for advertising open positions.
- All faculty search committees must now include a designated diversity adviser who will monitor and report on the applicant pool and interviewees. Several specially trained faculty members and Human Resources staffers are available to serve in this capacity.
- Recruitment resources: Human Resources is focusing efforts on improving diversity in staff recruitment, particularly for professional and managerial positions. Under a new, proactive recruitment model, four newly hired Human Resources recruitment consultants are available to help hiring managers review job descriptions, develop outreach that will enhance diversity of the applicant pool, and select candidates.
- Community outreach: Another key goal is to develop ongoing community outreach to position Washington University as an employer of choice in the metro area and beyond. Supporting this effort are two notable additions to the Human Resources staff. Lathon Ferguson, manager of diversity and community outreach, is charged with establishing a network of relationships in the community and nationwide to create a feeder system for diverse talent. Mark Prosperi, executive director of talent management, will apply the proactive recruitment approach to searches for executives.
Employee retention, career development and job fulfillment
Enhancing the work environment for all employees is a critical goal for supporting diversity recruitment and retention. Toward that aim, Human Resources has put in place the following:
- New sick leave policy: A new sick leave policy for faculty and staff went into effect Oct. 1, 2016, allowing employees to use sick leave for medical appointments and to care for family members with medical needs.
- Enhanced employee-assistance program: Work-Life Solutions became available Oct. 1, 2016. It provides free, confidential assistance 24/7 for such needs as mental health counseling and legal and financial guidance.
- Employee career development: New resources for employee career development now support professional and personal growth. Core components are Self Exploration (taking stock of interests and strengths), Career Exploration (exploring opportunities for improvement and growth) and Tools and Resources for creating an individual development plan. Human Resources also has hired two certified career coaches available for employee counseling.
To fulfill the appointment of the newly approved diversity and inclusion leadership position, a search committee is:
- Conducting a national search for the associate vice chancellor for medical campus diversity and inclusion. The search committee is led by co-chairs Sarah England, PhD, the Alan A. and Edith L. Wolff Professor of Medicine and a member of the SLC, and Timothy J. Eberlein, MD, the Spencer T. and Ann W. Olin Distinguished Professor and head of the Department of Surgery.
Employee retention, career development and job fulfillment
Enhancing the work environment for all employees is a critical goal for supporting diversity recruitment and retention. Toward that aim, Human Resources is:
- Reviewing policies related to maternity leave and suspension of the tenure probationary period.
- Improving annual performance appraisal processes for managers and employees.
Many academic departments are:
- Developing faculty resources for mentorship training, career development and leadership training.
Through its diversity and inclusion strategic plan, Human Resources is in the process of:
- Developing metrics to assess hiring rates, retention and internal promotion and transfers of underrepresented minorities, as well as diversity and inclusion engagement and the effectiveness of search committees.
- Using start and stop dates on staff job postings.
- Developing a recruitment and hiring toolkit for hiring managers.
- Training all hiring managers in unconscious bias.
Awareness and understanding
Regarding awareness and understanding, the Human Resources Office of Diversity and Inclusion is:
- Developing diversity and inclusion refresher courses for previously trained employees.
School of Medicine leadership is:
- Developing a tracking system to assess progress on increasing the diversity of visiting speakers.
Once hired, the associate vice chancellor for medical campus diversity and inclusion will focus on prioritizing and implementing many of the remaining actions recommended by the SLC subcommittees.
Among these recommendations are calls to:
- Establish diversity liaisons for every School of Medicine department.
- Increase accountability and transparency through a schoolwide feedback mechanism and annual reports on institutional progress and challenges.
- Develop programs to enable career development and professional advancement of women and underrepresented minorities.
- Require managers to have a formal career development plan for each employee.
- Improve communications through shared resources and strategies.
The Joint Office of Strategic Planning has provided staff and project management support to the SLC and each of its subcommittees.
Senior Leadership Committee
Description: Selected members of the Executive Faculty and key administrators
Co-chairs: Diana Gray, MD, Regis O’Keefe, MD
Members: David Perlmutter, MD, Daniel Blash, PhD, Legail Chandler, John Cooper, MD, PhD, Sarah England, PhD, Vicky Fraser, MD, Mary Klingensmith, MD, Ellen Lockhart, MD, Joe Pangelinan, PhD, Linda Reimann, Will Ross, MD, Sobia Shabab, Lila Solnica-Krezel, PhD, Rick Stanton, Richard Wahl, MD, Chuck Zorumski, MD
- Define and prioritize the goals and strategies that Washington University School of Medicine will implement over the next three years to develop a welcoming, diverse and inclusive culture for students, faculty and staff
- Develop a structure for implementation and accountability
- Identify the key metrics we will track to measure progress toward our goals
- Created: August 2015
Three SLC subcommittees developed the action plans summarized above. Their recommendations outline a path forward; however, implementation is the responsibility of the departments and units of the School of Medicine.
Planning is underway on two additional subcommittees.
Campus Climate Subcommittee
Description: Faculty from clinical and preclinical departments, MD and PhD students and exempt and nonexempt staff
Co-chairs: Daniel Blash, PhD, Regis O’Keefe, MD
Members: Miriam Ben Abdallah, Damon Braggs, Juli Leistner, Tessa Madden, MD, Jessica Miller, Will Ross, MD, James Skeath, PhD, Rachelle Smith, PhD, Melissa Torres
Create an environment where the ideals of diversity, inclusion and equitable treatment of all individuals are woven into every aspect Washington University School of Medicine’s culture
- Work began: December 2015
- Action plan approved by the Executive Faculty: March 1, 2017
Faculty Hiring and Employment Culture Subcommittee
Description: Faculty from clinical and preclinical departments
Co-chairs: Diana Gray, MD, Richard Wahl, MD
Members: Maria Baggstrom, MD, Jeffrey Crippin, MD, Lisa de las Fuentes, MD, Geetika Khanna, MD, Allison King, MD, PhD, Robyn Klein, MD, PhD, Sandra Klein, MD, Mauricio Lisker-Melman, MD, Katherine Rivera-Spoljaric, MD, Lila Solnica-Krezel, PhD, Yumirle Turmelle, MD
To develop strategies and recommendations for improving recruitment and retention, career development and promotion of faculty members within Washington University School of Medicine, including a specific focus on under-represented minority and women faculty
- Work began: Fall 2015
- Faculty hiring policy approved by the Executive Faculty: April 2017
- Additional recommendations approved by the Executive Faculty: June 2017
Staff Hiring and Employment Culture Subcommittee
Description: Employees representing general staff, human resources, business managers and diversity and inclusion
Co-chairs: Legail Chandler, Chuck Zorumski, MD
Members: Jennifer Albertina, Daniel Blash, PhD, Lathon Ferguson, Joy Haven, Cherie Moore, Joseph Pangelinan, Steve Reynolds, Jamie Sauerburger
- Increase diversity of Washington University School of Medicine staff in managerial and professional positions to better reflect the community in which we live
- Improve retention, career development and job fulfillment for all staff
- Work began: July 2016
- Plan approved by Executive Faculty: March 1, 2017